TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order and amend the agreement for Emergency Contract 08-900-05, Dewater, Inspect and Otherwise Recommission the Racine Avenue Pumping Station, to Jay-Dee Contractors, Inc., in the amount of $75,000.00 from an amount of $25,000.00 to an amount of $100,000.00, Account 901-30000-667220, Requisition 1250991
Body
Dear Sir:
In accordance with Section 11.5 of the Purchasing Act, the Board of Commissioners ratified the General Superintendent’s action to declare an emergency affecting public health and safety at this Board Meeting for services to Dewater, Inspect and Otherwise Recommission the Racine Avenue Pumping Station. The District entered into an Agreement with Jay-Dee Contractors, Inc., in an amount not to exceed $25,000.00, in order to resolve this emergency. The emergency Contract 08-900-05 shall terminate on December 31, 2008.
When the emergency was declared, the estimated dollar value was based on an initial cost estimate which did not include the full extent of the damage or equipment needed to perform repairs. Jay-Dee Contractors, Inc., has been engaged to provide assorted emergency equipment and a price quote was obtained from them. The cost estimate to provide the emergency equipment for the dewatering operation has been revised to an amount of $100,000.00.
It is hereby recommended that the Purchasing Agent to execute a change order to increase Emergency Contract 08-900-05 in the amount of $75,000.00 from an amount of $25,000.00 to an amount of $100,000.00. Funds are available in Reserve Claim Fund Account 901-30000-667220.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO'C:MAG
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008