TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into agreement with Calco, Ltd. for Preventative Maintenance, Emergency Repair Service and Parts for Water Purification Systems at Various Locations for Three Years, in an amount not to exceed $76,500.00, Account 101-16000-612490, Requisition 1330864
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Calco, Ltd. (Calco) for preventative maintenance, emergency repair service and parts for water purification systems at the Egan, Industrial Waste and Stickney Analytical Laboratories of the Analytical Laboratories Division. This purchase order will expire on December 31, 2014.
Calco, the sole-service provider of preventative maintenance, emergency repair service and parts for water purification systems at various locations, has submitted pricing for the services and parts required. Inasmuch as Calco, is the only source of supply for the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Calco, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Calco, in an amount not to exceed $76,500.00.
Funds for the 2012 expenditure, in the amount of $25,500.00 are available in Account 101-16000-612490. The estimated expenditure for 2013 is $25,500.00, and 2014 is $25,500.00. Funds for the 2013 and 2014 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Thomas C. Granato, Director of Monitoring and Research, TG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012