TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with EIMCO Water Technologies, LLC, to Furnish and Deliver Replacement Parts and Services to Rebuild Six (6) Clarifier Drives, at the Egan Water Reclamation Plant, in an amount not to exceed $600,000.00, Account 101-67000-612650, Requisition 1246677
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with EIMCO Water Technologies, LLC, to furnish and deliver replacement parts and services for EIMCO clarifier drives at the Egan Water Reclamation Plant. This purchase order will expire on December 31, 2010.
EIMCO Water Technologies, LLC, the sole source provider of the replacement parts and services required, has submitted a quote for the parts and services required. Inasmuch as EIMCO Water Technologies, LLC, is the only source of supply for the replacement parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
EIMCO Water Technologies, LLC, is not authorized to transact business in Illinois, but has submitted a certificate of active standing from the State of Utah. The Maintenance and Operation Department has received approval from the General Superintendent to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to EIMCO Water Technologies, LLC, in an amount not to exceed $600,000.00.
Funds for the 2008 expenditure in the amount of $200,000.00, are available in Account 101-67000-612650. The estimated expenditures for 2009 and 2010 are $200,000.00 for each year. Funds for 2009 and 2010 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Osoth Jamjun, Chief of Maintenance and Operations
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:SK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.