TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with AT&T Mobility National Accounts LLC, for Contract 08-RFP-11 for the Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services in an amount of $103,699.75, from an amount of $606,000.00 to an amount not to exceed $709,699.75, Account 101-27000-612210, Purchase Order 3054860
Body
Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 08-RFP-11 for the Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services with AT&T Mobility National Accounts LLC, in an amount not to exceed $606,000.00. The contract expires on August 31, 2012.
The agreement has no prior change orders.
An increase in the purchase order is being requested to cover the cost for cellular communications for the remainder of the current contract. Since the start of the contract the District has added 18 feature phones, 44 aircards, and 52 smartphones for an additional cost of $6,200.00 a month. Due to the cancellation of the District pager contract, the Information Technology Department is anticipating 100 additional cellular telephones will be added to the contract at an additional cost of $4,850.00 a month starting in January, 2012.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $103,699.75 (17% of the current contract value) from an amount of $606,000.00 to an amount not to exceed $709,699.75.
Funds are available in Account 101-27000-612210.
Requested, Keith D. Smith, Director of Information Technology, KDS:JC:ML:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012