TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend agreement for Contract 05-837-2P Mechanical and Electrical Consulting Support Services with Stanley Consultants, Inc., in an amount of $89,000.00, from an amount of $1,200,000.00, to an amount not to exceed $1,111,000.00, Account 201-50000-601420, Purchase Order 3052467
Body
Dear Sir:
On June 19, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for professional engineering services for Contract 05-837-2P Mechanical and Electrical Consulting Support Services, to Stanley Consultants, Inc., in an amount not to exceed $800,000.00. The scheduled contract completion date is December 31, 2012.
As of December 16, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $400,000.00 from the original amount awarded of $800,000.00. The current contract value is $1,200,000.00. The prior approved change orders reflect a 50% increase to the original contract value.
A decrease is requested because the utilization of the contract was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 05-837-2P in an amount of $89,000.00 (7.4% of the current contract value) from an amount of $1,200,000.00 to an amount not to exceed $1,111,000.00.
Funds are available in Account 401-50000-601420.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012
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