TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 91-177-DE Distributed Control System for Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company in an amount of $45,210.00, from an amount of $9,787,974.00, to an amount not to exceed $9,742,764.00, Account 401-50000-645650, Purchase Order 5001316
Body
Dear Sir:
On February 2, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-DE Distributed Control System for Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company, in an amount not to exceed $9,788,932.00. The scheduled contract completion date is October 19, 2013.
As of April 19, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $958.00 from the original amount awarded of $9,788,932.00. The current contract value is $9,787,974.00. The prior approved change orders reflect a 0.01% increase to the original contract value.
This contract includes installation of a distributed control system at the Westside Pumping Station. The contract documents require the installation of a remote input/output (RIO) cabinet near each of the seven main sewage pumps. However, it has been determined that a better solution would be to eliminate the seven RIO cabinets and to connect all signals at a higher elevation, which will substantially reduce the possibility of damage to DCS equipment due to flooding. The extra is for additional cables between each of seven motor control panels on the pump floor and the DCS equipment at a higher elevation. The contractor submitted a revised cost proposal (CCO-002) for an extra in the amount of $20,200.00 and a credit in the amount of $65,410.00, for a net credit in the amount of $45,210.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 99, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 91-177-DE in an amount of $45,210.00 (0.46% of the current contract value), from an amount of $9,787,974.00, to an amount not to exceed $9,742,764.00.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013
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