TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-656-11 Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, to Divane Bros. Electric Co., in an amount not to exceed $898,000.00, Account 101-67000, 68000, 69000-612600, Requisition 1227321, 1226795, 1238507, and 1231281
Body
Dear Sir:
On May 1, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-656-11 Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations.
In response to a public advertisement of May 21, 2008, a bid opening was held on June 17, 2008. The bid tabulation for this contract is:
DIVANE BROS. ELECTRIC CO. $932,500.00
Three hundred forty-six (346) companies were notified of this contract being advertised and six (6) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: would need to subcontract electrical work and service required in contract does not work for them logistically. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $898,000.00.
Divane Bros. Electric Co., the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $898,000.00, placing the bid of $932,500.00, approximately 3.8 percent above the cost estimate.
The bidder is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 13 percent MBE, 7 percent WBE, and the Contractor offers WBE credits to fulfill the SBE participation.
Divane Bros. Electric Co., has executed the Multi-Project Labor Agreement certificate as required. It is anticipated that the following construction trades will be utilized on this contract: Electrical Workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-656-11, to Divane Bros. Electric Co., in an amount not to exceed $898,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent.
Funds for the 2008 expenditures in the amount of $294,000.00 are available in Account 101-67000, 68000, 69000-612600. The estimated expenditure for 2009 is $434,000.00, and 2010 is $170,000.00. Funds for the 2009 and 2010 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008
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