TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 73-161-DH McCook Reservoir Overburden Removal - Expanded Stage 2, estimated cost $23,000,000.00, Account 401-50000-645620, Requisition 1250428
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 73-161-DH, McCook Reservoir Overburden Removal - Expanded Stage 2, in Cook County IL.
The purpose of Contract 73-161-DH is to remove overburden material from the Expanded Stage 2 portion of the McCook Reservoir in order to facilitate the Reservoir’s mining and construction. As reported at the May 4, 2006 Board Meeting, the Expanded Stage 2 portion of the Reservoir will bring the total volume of the McCook Reservoir to approximately 10 billion gallons.
The work for which tenders are invited consists of furnishing all materials, labor and equipment required to remove the overburden material from Lagoons 21 and 22 at the District’s LASMA site and all other work collateral thereto.
The estimate for this contract is $23,000,000.00.
The contract specifications require all work to be completed within 900 calendar days after approval of the Contractor’s Bond. Liquidated damages are $2,300.00 for each calendar day beyond the specified date for substantial completion and $300.00 for each calendar day beyond the specified date for final completion.
The contractor’s bid deposit is $475,000.00. The contractor will perform no less than 40% of the money value of the work under this contract with his employees and facilities. The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract falls into the “General and Heavy Equipment” category for which utilization goals have been set at 20% Minority Business Enterprises (MBE) or 10% Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The estimated schedule for the project is as follows:
Advertise August 27, 2008
Open Bids October 7, 2008
Award December 11, 2008
Completion June, 2011
Funds are available in Account 401-50000-645620.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 73-161-DH.
Requested, Joseph P. Sobanski, Chief Engineer, NV:MVL
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008