TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Authority to increase Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount of $30,835.11, from an amount of $123,737,489.31, to an amount not to exceed $123,768,324.42, Accounts 401-50000-645650 and 645750, Purchase Order 5000623
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners passed an order authorizing the Director of Procurement and Materials Management to award Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount not to exceed $120,890,000.00. The scheduled contract completion date was January 13, 2011.
As of January 6, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $2,847,489.31 from the original amount awarded of $120,890,000.00. The current contract value is $123,737,489.31. The prior approved change orders reflect a 2.36% increase to the original contract value.
The contract includes installation of four 96” diameter cone valves and controllers for raw sewage pumps. After further review, it was determined that the cone valve control system could be simplified by eliminating unneeded Programmable Logic Controllers and adding additional electrical wiring. The work will improve operational reliability and improve the protection of the raw sewage pumps by closing the cone valves prior to pump shut-down. This work has been completed. Before the engineer’s determination on the change order, the contractor proceeded at his own risk with this work as determined in his own best interest in executing the overall contract.
The contractor submitted a cost proposal (CCO-070) for an extra in the amount of $40,623.36 and a credit in the amount of $9,788.25, for a net extra in the amount of $30,835.11. The engineer reviewed the proposal, found it reasonable and stated via file letter 1345, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to increase Contract 93-232-2M in an amount of $30,835.11 (0.02% of the current contract value) from an amount of $123,737,489.31 to an amount not to exceed $123,768,324.42.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012
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