TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Alfa Laval, Inc., to Rebuild Four Centrifuge Rotating Assemblies and Gearboxes at the Egan Water Reclamation Plant, in an amount not to exceed $680,000.00, Account 201-50000-645750, Requisition 1332605
Body
Dear Sir:
At the November 3, 2011 Board Meeting, authorization was approved to add Project 11-711-21, Rebuild Centrifuge Rotating Assemblies at the Egan Water Reclamation Plant, to the Construction Fund, at the request of the Maintenance and Operations Department. As a result, authorization is requested to issue a purchase order and enter into an agreement with Alfa Laval, Inc., to rebuild four centrifuge rotating assemblies and gearboxes at the Egan Water Reclamation Plant. The purchase order will expire December 31, 2015.
Alfa Laval, Inc., the sole source provider of services, has submitted prices for the services required. Inasmuch as Alfa Laval, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
Alfa Laval, Inc., is registered and in good standing with the State of Illinois. The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services. All work will be done by certified/trained field technicians of Alfa-Laval, Inc. If trade work is required, in-house District trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to and enter into an agreement with Alfa Laval, Inc., in an amount not to exceed $680,000.00.
Funds for the 2012 expenditure, in the amount of $170,000.00, are available in Account 201-50000-645750. The estimated expenditures for 2013, 2014 and 2015 are $170.000.00 for each year. Funds for the 2013, 2014 and 2015 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012