TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to System Solutions, Inc., to Furnish and Deliver VMware Support & Subscription (SnS), in an amount not to exceed $37,679.79, Account 101-27000-612820, Requisition 1333463
Body
Dear Sir:
Authorization is requested to issue a purchase order to System Solutions, Inc. to furnish and deliver VMware Support & Subscription (SnS) to the District. All licenses will be delivered by December 31, 2012.
On July 3, 2006, the City of Chicago’s Department of Business & Information Services advertised a Request for Proposal (RFP) for “Computer Hardware, Software, Peripherals, Supplies and Related Equipment.” Over 30 responses were received by the proposal due date of August 14, 2006, a pre-proposal conference was held, and four finalists were selected to present presentations to a selection committee. System Solutions, Inc. was awarded the four-year contract effective January 1, 2007, with an option to extend the contract two additional years. Article 9, Section 9.10, “Participation by Other Local Government Agencies,” allows other government agencies to participate in the procurement of identified commodities at established discount percentages applied to manufacturer suggested retail price. On March 5, 2009, the City of Chicago approved the District’s request to participate in this contract provided that the District issues their own purchase order to process payments for products or services separately.
System Solutions, Inc. has submitted prices for the VMware Support & Subscription (SnS), per the established contract discount percentages. Inasmuch as System Solutions, Inc. is the only source of supply for the VMware Support & Subscription (SnS) under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
System Solutions, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to System Solutions, Inc. in an amount not to exceed $37,679.79.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:JC:ML:PK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012