TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 05-836-3D Lockport Powerhouse Sluice Gates Replacement, SSA, to IHC Construction Companies, LLC in an amount of $272,285.98, from an amount of $13,046,299.95, to an amount not to exceed $12,774,013.97, Account 401-50000-645720, Purchase Order 5000871
Body
Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 05-836-3D Lockport Powerhouse Sluice Gates Replacement, SSA, to IHC Construction Companies, LLC, in an amount not to exceed $11,227,400.00. The contract completion date was December 7, 2012.
As of April 19, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,818,899.95 from the original amount awarded of $11,227,400.00. The current contract value is $13,046,299.95. The prior approved change orders reflect a 16.2% increase to the original contract value.
The original scope of the contract called for the replacement of the sluice gates and steel guides at the Lockport Powerhouse; however, once the cofferdam was installed upstream of the powerhouse, it became apparent that the concrete structure to which the gates were attached had deteriorated to the extent that it necessitated replacement as well. Thus, the underwater concrete structure was replaced as well as the sluice gates and steel guides, resulting in the significant increase to the contract.
The contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 05-836-3D in an amount of $272,285.98 (2.09% of the current contract value), from an amount of $13,046,299.95, to an amount not to exceed $12,774,013.97.
Funds will be restored to Account 401-50000-645720.
Requested, Catherine A. O'Connor, Director of Engineering, JB:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013
Attachment