TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with SimplexGrinnell, L.P., to Furnish and Deliver Replacement Parts and Services for the Fire Detection System at the Stickney Water Reclamation Plant, in an amount not to exceed $391,311.00, Account 101-69000-612780, Requisition 1245111
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SimplexGrinnell, L.P., to furnish and deliver replacement parts and services for the SimplexGrinnell fire detection system at the Stickney Water Reclamation Plant. The purchase order will begin January 1, 2009 and expire on December 31, 2011.
SimplexGrinnell, L.P., the sole source provider of the replacement parts and services required, has submitted a quote for the parts and services required. Inasmuch as SimplexGrinnell, L.P., is the only source of supply for the replacement parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SimplexGrinnell, L.P. is in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order and enter into an agreement with SimplexGrinnell, L.P., in an amount not to exceed $391,311.00.
Funds are being requested in account 101-69000-612780. The estimated 2009, 2010, and 2011 expenditures are $241,311.00, $75,000.00, and $75,000.00, respectively. Funds for 2009, 2010, and 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Osoth Jamjun, Chief of Maintenance and Operations
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:SK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.