TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 91-177-AE, Computer and Instrumentation Control Room at Stickney WRP, to Divane Brothers Electric Company, in an amount of $43,289.00, from an amount of $40,703,261.17 to an amount not to exceed $40,746,550.17, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners authorized the Purchasing Agent to award Contract 91-177-AE, to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The contract expires on May 11, 2009.
As of August 1, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $176,261.17 from the original amount awarded of $40,527,000.00. The current contract value is $40,703,261.17. The prior approved Change Orders reflect a 0.43% increase to the original contract value.
The contract involves the installation of new Distributed Control System equipment. The subject contract documents required replacement of the existing Area 23 Scum Skimmer Control Panels. During the installation of the panels, it was determined that installation of the control panels in this area would be a violation of the National Electrical Code. Therefore, a change order is necessary to relocate the Area 23 Scum Skimmer Control Panels to an area with sufficient clearance to meet the code requirements.
The contractor submitted an extra cost proposal (COR-037) in the amount of $43,289.00. The Engineer reviewed the proposal, found it to be reasonable, and stated via file letter 330, that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code since the change order is germane to the original contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase Contract 91-177-AE in an amount of $43,289.00 (0.11% of the current contract value) from an amount of $40,703,261.17 to an amount not to exceed $40,746,550.17.
Funds are available in Account 401-50000-645650.
Requested, Joseph P. Sobanski, Chief Engineer, TEK:GG
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.
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