TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-041-11, Furnish and Deliver Data Storage Cartridges to Various Locations, for a One (1) Year Period, to Backupworks.com, Inc., in an amount not to exceed $75,250.00, Account 101-20000-623810
Body
Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-041-11 furnish and deliver data storage cartridges to various locations for a one (1) year period, beginning approximately January 1, 2012 and ending December 31, 2012.
In response to a public advertisement of October 19, 2011, a bid opening was held on November 8, 2011. The bid tabulation for this contract is:
BACKUPWORKS.COM, INC. $75,250.00
STAPLES CONTRACT & COMMERCIAL, INC. $75,520.00
DISCOUNT MEDIA PRODUCTS, LLC $79,590.00
CARAHSOFT TECHNOLOGY CORP. $80,512.50
MIDWEST COMPUTER PRODUCTS INC. $82,750.00
BEBON OFFICE MACHINES $83,417.60
IMPRINT ENTERPRISES, INC. $84,150.00
OFFICE AUTOMATION, INC. $85,155.00
VE ASSOCIATES, INC. $89,437.50
INTER-CITY SUPPLY CO., INC. *$89,795.00
PROFESSIONAL SYSTEMS, INC. $92,190.00
TONER VISION, INC. $93,141.25
KRAMER LEONARD OFFICE PRODUCTS $97,631.25
COMPUTER PRODUCTS & SUPPLIES $116,411.25
INTERNATIONAL, INC.
O & M ENTERPRISE *$148,456.25
ATLAS & ASSOCIATES, INC. $149,750.00
*corrected
Five hundred twenty-three (523) companies were notified of the contract being advertised and fifty-two (52) companies requested specifications.
Backupworks.com, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $95,000.00, placing the total bid of $75,250.00 approximately 20.8 percent below the estimate.
Backupworks.com, Inc., is not authorized to transact business in Illinois, but has submitted a certificate of good standing from the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-041-11, to Backupworks.com, Inc., in an amount not to exceed $75,250.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit for this contract.
Funds are available in Account 101-20000-623810.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012