TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-999-12 Furnish and Deliver a Wheelloader to the LASMA Drying Facility, to Patten Industries, Inc., in an amount not to exceed $402,600.00, Account 101-66000-634760, Requisition 1237029
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-999-12 Furnish and Deliver a Wheelloader to the LASMA Drying Facility.
In response to a public advertisement of March 19, 2008, a bid opening was held on April 8, 2008. All bids were rejected at the May 15, 2008 Board meeting.
In response to a public re-advertisement of June 4, 2008, a bid opening was held on June 24, 2008. The bid tabulation for this contract is:
ROLAND MACHINERY COMPANY $326,145.00
MCALLISTER EQUIPMENT COMPANY $354,738.00
PATTEN INDUSTRIES, INC. $402,600.00
Two hundred fifteen (215) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The low bid submitted by Roland Machinery Company, does not offer an anti-corrosion package on their equipment as required on page DS-5 of the specifications. The second low bid received from McAllister Equipment Company, proposed an engine with 350hp, which is below the 355 hp minimum as specified in the contract specifications. Therefore, the two bids were considered non-responsive and was rejected in the public’s best interest. The Purchasing Agent has notified Roland Machinery Company and McAllister Equipment Company of this action.
Patten Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $420,000.00, placing the bid of $402,600.00, approximately 4.1 percent below the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order for Contract 08-999-12, to Patten Industries, Inc., in an amount not to exceed $402,600.00. The bid deposit in the amount of $2,600.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-66000-634760.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008