TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 10-614-11, Elevator Maintenance at Various Service Areas, Groups A and C, to Mid-American Elevator Company, Inc., in an amount of $29,925.00 from an amount of $374,683.94 to an amount not to exceed $404,608.94, Accounts 101-67000/69000-612600/612680, Purchase Orders 5001143, 5001144
Body
Dear Sir:
On May 20, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-614-11, Elevator Maintenance at Various Service Areas, Groups A and C, to Mid-American Elevator Company, Inc., in an amount not to exceed $518,000.00. The contract expires on August 15, 2013.
As of March 22, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $143,316.06 from the original amount awarded of $518,000.00. The current contract value is $374,683.94. The prior approved change orders reflect a 27.7% decrease to the original contract value.
The increase is needed to fund a 6-month extension until the replacement contract is anticipated to be in place. The increase will allow continued operation of the District's elevators in compliance with the State Fire Marshall, including those at the Mainstream Pumping Station, Calumet TARP Pumping Station and the TARP Pumping Station at the Kirie Water Reclamation Plant. The District's elevators are required to remain in service 24 hours a day. Each elevator requires inspection and maintenance to be performed a minimum of once per week, in addition to 24 hour emergency callout service. In addition to inspection of all critical operating parameters, the typical weekly activities include cleaning, lubrication and replacement of worn and broken parts.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-614-11, Group A, in an amount of $29,925.00 (8.0% of the current contract value) from an amount of $374,683.94 to an amount not to exceed $404,608.94.
Funds are available Account 101-69000-612600.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013
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