TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-652-11 Furnish and Deliver Manhole Covers and Frames to Various Service Areas, estimated cost $89,800.00, Account 101-67000/68000/69000-634760, Requisitions 1232467, 1236485, and 1232472
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver manhole covers and frames to the Stickney Water Reclamation Plant, North Side Water Reclamation Plant and Calumet Water Reclamation Plant.
The purpose of this contract is to procure manhole covers and frames to various service areas. This equipment will be used to replace and repair damaged parts as well as backup spare parts.
The estimated cost for this contract is $89,800.00. The estimated 2008 and 2009 expenditures are $49,000.00 and $39,900.00 respectively
The bid deposit for this contract is $4,490.00.
The contract specifications require the Contractor to deliver the manhole covers and frames in accordance with the 2008 and 2009 schedule designated in the detail specifications. Liquidated damages in the amount of $50.00 per calendar day may be assessed if the Contractor breaches this time limit for delivery.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for the contract is as follows:
Advertise September 10, 2008
Bid Opening September 30, 2008
Award October 16, 2008
Completion May 1, 2009
Funds are available in Account 101-67000/68000/69000-623300.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-652-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:TW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008