TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-718-11 Maintain and Repair Boilers at the Egan Water Reclamation Plant, estimated cost $66,000.00, Account 101-67000-612680, Requisition 1331293
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-718-11 Maintain and Repair Boilers at the Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide the periodic cleaning, preventive maintenance, inspection and associated repairs for the boilers at the Egan Water Reclamation Plant for a three-year period.
The estimated cost for this contract is $66,000.00. The estimated 2012, 2013 and 2014 expenditures are $22,000.00, $22,000.00 and $22,000.00 respectively.
The bid deposit for this contract is $3,300.00.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this Contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise February 1, 2012
Bid Opening February 21, 2012
Award March 15, 2012
Completion December 31, 2014
Funds for the current year are available in Account 101-67000-612680. Funds for subsequent years, 2013 and 2014, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-718-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012