TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 11-705-22, Furnish and Deliver Ammonia Analyzers and Dissolved Oxygen Meters at the Egan, North Side, and Stickney Water Reclamation Plants, to Hach Company, in an amount not to exceed $251,028.08, Account 201-50000-645650, Requisitions 1338196 and 1343702
Body
Dear Sir:
On September 6, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 11-705-21 Furnish and Deliver Ammonia Analyzers and Dissolved Oxygen Meters at the Egan, North Side, and Stickney Water Reclamation Plants.
In response to a public advertisement of September 26, 2012, a bid opening was held on October 16, 2012. The sole bid was rejected as reported at the December 6, 2012 Board meeting.
In response to a public re-advertisement of December 19, 2012, a bid opening was held on January 8, 2013. The bid tabulation for this contract is:
THE PANNER COMPANY $58,469.00
HACH COMPANY $251,028.08
Six hundred nineteen (619) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
The low bid, submitted by The Panner Company, failed to contain a bid for all items on the contract as required per the contract documents, page G-1 of the General Requirements, Specifications and Conditions, under Bid Requirements, paragraph 7. Therefore, their bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified The Panner Company of this action.
Hach Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost of this contract was $287,000.00, placing the total bid of $251,028.08, approximately 12.5 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 11-705-22, to Hach Company, in an amount not to exceed $251,028.08. The bid deposit in the amount of $14,350.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013