TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group A to A. Daigger & Company, Inc., in an amount not to exceed $33,378.18, Group B to Spectrum Chemical & Lab Products, Inc., in an amount not to exceed $27,486.98, and Group C to Crown Packaging International, Inc., in an amount not to exceed $100,471.04, Account 101-20000-623570
Body
Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-027-11 furnish and deliver glass and plastic labware to various locations for a one (1) year period, beginning approximately January 1, 2012 and ending December 31, 2012.
In response to a public advertisement of October 19, 2011, a bid opening was held on November 8, 2011. The bid tabulation for this contract is:
GROUP A: GLASS LABWARE
A. DAIGGER & COMPANY, INC. $33,378.18
FISHER SCIENTIFIC COMPANY LLC *$33,759.46
SPECTRUM LABORATORY PRODUCTS, INC. *$33,842.08
ADVANCED MANAGEMENT SERVICES *$44,432.96
O&M ENTERPRISE $46,497.58
GROUP B: PLASTIC LABWARE
SPECTRUM LABORATORY PRODUCTS, INC. $27,486.98
A. DAIGGER & COMPANY, INC. *$29,302.28
FISHER SCIENTIFIC COMPANY LLC *$34,426.18
ADVANCED MANAGEMENT SERVICES *$35,894.48
O&M ENTERPRISE $178,134.26
GROUP C: COMMERCIAL GLASS AND PLASTIC LABWARE
CROWN PACKAGING INTERNATIONAL, INC. *$100,471.04
GROUP D: PRECLEANED BOTTLES
FISHER SCIENTIFIC COMPANY LLC *$3,830,990.00
O&M ENTERPRISE *$24,032,558.00
*corrected total
Four hundred six (406) companies were notified of the contract being advertised and twenty-seven (27) companies requested specifications.
Fisher Scientific Company LLC and O&M Enterprise provided bids for Group D. The two bids received for Group D were in case quantities and not in a unit price per bottle as required in the contract. These bids were rejected and Group D will be re-bid in the near future. The Director of Procurement and Materials Management has notified Fisher Scientific Company LLC and O&M Enterprise of this action.
A. Daigger & Company, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A of this contract was $31,000.00, placing the total bid of $33,378.18 approximately 7.7 percent above the estimate.
Spectrum Laboratory Products, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $26,000.00, placing the total bid of $27,486.98 approximately 5.7 percent above the estimate.
Spectrum Laboratory Products, Inc., is not authorized to transact business in Illinois but has submitted a certificate of good standing from the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
Crown Packaging International, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $95,000.00, placing the bid amount of $100,471.04 approximately 5.6 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-027-11, Group A to A. Daigger & Company, Inc., in an amount not to exceed $33,378.18, Group B to Spectrum Laboratory Products, Inc., in amount not to exceed $27,486.98, and Group C to Crown Packaging International, Inc., in an amount not to exceed $100,471.04.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012