TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Carmen Group Inc., for Professional Federal Program Services in an amount of $2.08, from an amount of $522,000.00, to an amount not to exceed $521,997.92, Account 101-15000-601170, Purchase Order 3066835
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Carmen Group Inc., for professional federal program services, in an amount not to exceed $522,000.00. The contract expired on December 31, 2011.
There are no prior change orders. A one month extension through January 31, 2012 and an increase in the amount of $45,000 was approved by the Board of Commissioners at the December 15, 2011 regular Board meeting due to an unforeseeable delay in the award of Contract 12-RFP-01, Perform Federal Legislative Consulting Services. This change order is not necessary due to award of Contract 12-RFP-01 on January 5, 2012, for the period January 1, 2011 through December 31, 2011.
As of December 31, 2011, this agreement has expired and no invoices are pending. Therefore, a change order to reduce and close-out this agreement is requested.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $2.08 (.0003% of the current contract value), from an amount of $522,000.00, to an amount not to exceed $521,997.92.
Funds will be restored to Account 101-15000-601170.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012