TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas, to Lechner and Sons, Inc., in an amount of $27,000.00 from an amount of $354,412.41 to an amount not to exceed $381,412.41, Accounts 101-67000/68000-612330, Purchase Orders 3058699 and 3058701
Body
Dear Sir:
On July 9, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas, to Lechner and Sons, Inc., in an amount not to exceed $332,250.00. The contract expires on July 31, 2013.
As of April 19, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $22,162.41 from the original amount awarded of $332,250.00. The current contract value is $354,412.41. The prior approved change orders reflect a 6.7% increase to the original contract value.
The increase is needed to fund a 3-month extension until the replacement contract is anticipated to be in place. The increase will allow continued rental and supply of arc flash personal protective garments and equipment for the District's employees to work in compliance with OSHA regulations.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-627-11 in an amount of $27,000.00 (7.6% of the current contract value) from an amount of $354,412.41 to an amount not to exceed $381,412.41.
Funds are available in Accounts 101-67000/68000-612330.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013
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