TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into agreement with Alvord, Burdick & Howson, LLC for professional engineering services for Contract 06-023-3P, Stop Logs and Diversion Pumps at Wilmette Pumping Station, and Evanston Pumping Station Rehabilitation, in an amount not to exceed $1,856,735.00, Account: 401-50000-601410 and 601420, Requisition 1247357
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Alvord, Burdick & Howson, LLC (AB&H) for professional engineering services for Contract 06-023-3P, Stop Logs and Diversion Pumps at Wilmette Pumping Station, and Evanston Pumping Station Rehabilitation for a two-year period.
The objective and the scope of the work is to investigate, research and assess conditions of the Evanston and Wilmette Pumping Stations, develop alternative solutions to the identified project objectives, and prepare contract documents for construction of the most favorable and approved alternative. The project will address the following issues:
1. Evanston Pumping Station
Rehabilitation of deteriorated structural concrete.
Repair of front stairs and elimination of water leaks.
Abandonment of unused underground rooms.
Evaluation of discharge piping condition.
Evaluation of brickwork condition for tuck pointing.
New stairway access to the lower level of the Screen Vault.
2. Wilmette Pumping Station
Removal of submersible pumps and related equipment.
Installation of a new 150 cfs variable speed pump in place of one of the abandoned 250 cfs pumps.
Recondition of existing (operational) 250 cfs pump as a back-up.
Addition of new gates and equipment for pumping operations.
Installation of additional gate or log structure in the lock to allow for maintenance of the existing sluice gate without water migrating between the lake and the North Side Channel or providing an alternative gate system in lieu of the existing sluice gate.
The level of expertise required consists of engineers and draftsmen experienced in structural, mechanical, electrical, civil, and plumbing design.
The total fee for the Agreement is $1,856,735.00, distributed over two years.
The date of completion of the work is September 14, 2010.
There are no provisions included in the Agreement for increasing the scope and/or extending the contract.
Project deliverables include research reports and workshops, conceptual design report, preliminary design report, construction contract documents (plans and specifications) submitted at 60% and 98% completion, pre-bid assistance, addenda as required, and final set of contract documents. It also includes construction cost estimates for all stages of the project.
Fourteen (14) firms were invited under the consolidated consultant interview process. The following twelve firms presented proposals for the project:
Alvord, Burdick & Howson, LLC
Black & Veatch Corporation
CH2M Hill, Inc.
Camp Dresser & McKee, Inc.
Consoer, Townsend, Envirodyne Engineers, Inc.
Crawford, Murphy & Tilly, Inc.
Earth Tech, Inc.
Greeley and Hansen, LLC
Malcolm Pirnie, Inc.
Metcalf & Eddy, Inc
MWH Americas, Inc.
STV Incorporated
AB&H has been selected by the Engineering Department to provide the needed professional services primarily because of the quality of the staff and prior experience in heavy mechanical and structural design, which is required in this project. They have substantial experience in modifying and retrofitting existing wastewater treatment facilities. They presented an excellent project manager and design team. They submitted a Quality Assurance/ Quality Control plan and committed to meet the District’s Affirmative Action policy and have committed to performing all of the work in the Chicago area.
The level of effort required for this work encompasses approximately 11,895 person-hours. The estimated average payroll rate for the term of this Agreement is $47.23 per hour.
The components of the total fee are as follows:
ITEM FEE
1. Prime Consultant Fee
a. Direct Labor Costs $350,929.00
b. Overhead and Profit $637,287.00
c. Total Labor Fee $988,216.00
2. Reimbursable Direct Costs $114,450.00
3. Sub-Consultant Fee
a. MBE/SBE firms $376,433.00
b. WBE/SBE firms $217,336.00
c. Non-PCE Sub-Consultant Fee $160,300.00
4. Total Fee (not to exceed) $1,856,735.00
The firms Delta Engineering, Inc., M.P.R. Engineering Corp., Inc., Rubinos and Mesia Engineers, Inc. are Minority-Owned Business Enterprises/Small Business Enterprises (MBE/SBE) firms. The firm Intelligent Design and Construction Solutions, LLC is a Women-Owned Business Enterprise/Small Business Enterprise (WBE/SBE) firm. All MBE/SBE and WBE/SBE firms will actively participate in providing services for the core elements required by the Agreement.
The Affirmative Action Section has reviewed the Agreement and has concluded that AB&H is in accord with the District’s Affirmative Action policy.
Mr. Michael J. Hickey, P.E., who will serve as the project manager, is an engineer possessing a high degree of professional engineering skill in the firm of AB&H. Inasmuch as the firm of AB&H and Mr. Hickey of that firm are possessed of a high degree of professional skill, it is recommended that the Purchasing Agent be authorized to issue a purchase order without advertising, per Section 11.4 of the Purchasing Act.
Funds for the 2008 expenditures in the amount of $500,000.00 are available in Account 401-50000-601410 and 601420. The estimated expenditure for 2009 is $1,000,000.00 and 2010 is $356,735.00. Funds for the 2009 and 2010 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Joseph P. Sobanski, Chief Engineer, TEK: ECB
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008