TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with SimplexGrinnell, L.P., for Maintenance and Repair Services for SimplexGrinnell Fire Alarm Systems at the Stickney Water Reclamation Plant, for a Five (5) Year Period, in an amount not to exceed $379,260.00, Account 101-69000-612780, Requisition 1325291
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SimplexGrinnell, L.P., for maintenance and repair services for SimplexGrinnell fire alarm systems at the Stickney Water Reclamation Plant. This purchase order will expire on December 31, 2016.
SimplexGrinnell, L.P., the manufacturer and sole source for parts and services, has submitted prices for the parts and services required. Inasmuch as, SimplexGrinnell, L.P., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SimplexGrinnell, L.P., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with SimplexGrinnell, L.P., in an amount not to exceed $379,260.00.
Funds for the 2012 expenditure in the amount of $74,812.00 are available in Account 101-69000-612780. The estimated expenditures for 2013, 2014, 2015, and 2016 are $76,112.00 for each year. Funds for the 2013 through 2016 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5 , 2012