TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell, Incorporated, for an amount not to exceed $12,221.00, and Group B to Cicero Manufacturing & Supply Company, Inc. in an amount not to exceed $45,295.28, Account 101-20000-623570
Body
Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-003-11, furnish and deliver laboratory tubing and gloves to various locations for a one (1) year period, beginning approximately January 1, 2012 and ending December 31, 2012.
In response to a public advertisement of October 19, 2011, a bid opening was held on November 8, 2011. The bid tabulation for this contract is:
Group A: LABORATORY TUBING
Bushnell, Incorporated *$12,221.00
INDELCO PLASTICS CORPoration $18,076.00
MidlanD Plastics, Inc. $36,356.00
Progressive Industries, Inc. $43,015.00
AMERICAN PRODUCT DISTRIBUTORS, INC. $52,622.00
Burnett Process, Inc. *$63,826.00
Atlas & Associates, Inc. *$183,536.00
Q.C. Enterprises, Inc. *$3,130,922.00
GROUP B: LABORATORY GLOVES
MAGID GLOVE AND SAFETY MANUFACTURING $34,726.26
COMPANY, L.L.C.
s & J INDUSTRIAL SUPPLY $43,355.08
CICERO MFG. & SUPPLY CO., INC. $45,295.28
FAIRMONT SUPPLY COMPANY $51,203.96
ALLIED GLOVE CORPORATION $62,276.72
Atlas & Associates, Inc. *$78,146.00
Progressive Industries, Inc. $117,942.00
*corrected total
Six hundred sixty-seven (667) companies were notified of this contract being advertised and fifty-two (52) companies requested specifications.
Magid Glove and Safety Manufacturing Company, L.L.C., the low bidder for Group B, offered substitutions on items that did not comply with the Board of Standards specifications, item five (5) through twelve (12). In accordance with the contract documents, substitutions are not acceptable; therefore, their bid is considered non-responsive and rejected. S & J Industrial Supply offered substitutions that did not meet the specifications. The gloves proposed were unacceptable because they were too thin and they were powdered, which would cross-contaminate the samples in the lab. Their bid is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified Magid Glove and Safety Manufacturing Company, L.L.C., and S & J Industrial Supply that their bids have been rejected in the public’s best interest.
Bushnell, Incorporated, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract is $18,000.00, placing the total bid of $12,221.00, approximately 32 percent below the estimate.
Cicero Mfg. & Supply Co., Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $46,000.00, placing the total bid of $45,295.28, approximately 1.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-003-11, Group A, to Bushnell, Incorporated, in an amount not to exceed $12,221.00 and Group B to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $45,295.28.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012