TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 73-161-JH McCook Reservoir Stage 2 Miscellaneous Overburden Removal, to T.J. Lambrecht Construction Inc., in an amount of $13,030.00, from an amount of $7,055,748.00, to an amount not to exceed $7,068,778.00, Account 401-50000-645620, Purchase Order 5001132
Body
Dear Sir:
On May 6, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 73-161-JH McCook Reservoir Stage 2 Miscellaneous Overburden Removal, to T.J. Lambrecht Construction Inc., in an amount not to exceed $7,052,000.00. The scheduled contract completion date was May 18, 2011.
As of December 16, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $3,748.00 from the original amount awarded of $7,052,000.00. The current contract value is $7,055,748.00. The prior approved change orders reflect a 0.05% increase to the original contract value.
An increase to the contract is now required due to the large amount of storm water infiltration that occurred within Stage 2 of the McCook Reservoir. The contractor has exceeded the average daily pumping rate provided in the contract and has also exhausted the available unit price item that covers pumping above and beyond the average daily volume. An extension to the contractual units was required in order to maintain the work site in a dry state for the duration of the project.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 73-161-JH in an amount of $13,030.00 (0.18% of the current contract value) from an amount of $7,055,748.00 to an amount not to exceed $7,068,778.00.
Funds are available in Account 401-50000-645620.
Requested, Kenneth A. Kits, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012
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