TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-408-11 Janitorial Services for the Main Office Building Complex for a 36-Month Period, estimated cost $1,626,600.00, Accounts 101-15000-612370, and 101-15000-612390 Requisition 1250468
Body
Dear Sir:
Contract documents and specifications have been prepared to provide janitorial service to the Main Office Building Complex for a 36-month period.
The contract includes general and special cleaning services to maintain the Main Office Building Complex premises in an orderly and clean condition. The services would involve 157,700 square feet of space, including private offices, general work office areas, corridors, conference rooms, the Board Room, Waterways Control, washrooms, and stairwells. The contractor would provide all labor, supervision, material, equipment, and supplies, necessary for the janitorial services. The current janitorial contract expires on October 31, 2008.
The estimated cost for this contract is $1,626,600.00. The estimated 2008, 2009, 2010, and 2011 expenditures are $86,200.00, $542,200.00, $542,200.00 and $456,000.00 respectively.
The bid deposit for this contract is $81,300.00.
The Contract specifications require that the service period commence November 1, 2008 or upon approval of the Contractor’s Bond, whichever occurs later, and continue for 36 months thereafter. Liquidated damages are $275.00 per business day if the Contractor is in default of completing daily work in the time specified.
The Multi-Project Labor Agreement (MPLA) will not be included in this Contract because this classification of work does not fall within the provisions of the MPLA.
A tentative schedule for this contract is as follows:
Advertise August 27, 2008
Bid opening September 16, 2008
Award October 16, 2008
Completion October 31, 2011
Funds for the current year are available in Account 101-15000-612370 and 101-15000-612390. Funds for subsequent years 2009, 2010 and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-408-11.
Requested, Edmund J. Cook, Deputy Chief Engineer, EJC:EMcE:BKS:MG:CW:GT
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.