TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase orders and amend agreement with Alfa Laval, Inc., for repair and inspection services and parts, to repair Alfa Laval rotating assemblies and centrifuges on an as-needed basis at the Egan, Calumet and Stickney Water Reclamation Plants, in an amount of $134,374.87, from an amount of $1,770,900.00, to an amount not to exceed $1,636,525.13, Accounts 101-67000, 68000, 69000-612650, 623270, Purchase Orders 3043907, 3043908, 3043910, 3043913 and 3043914
Body
Dear Sir:
On April 5, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue purchase orders and enter into an agreement with Alfa Laval, Inc., for repair and inspection services and parts, to repair Alfa Laval rotating assemblies and centrifuges on an as-needed basis at the Egan, Calumet and Stickney Water Reclamation Plants in an amount not to exceed $1,770,900.00. Purchase Orders 3043907, 3043908 and 3043913 expired on June 30, 2008. Purchase Orders 3043910 and 3043914 expired on March 31, 2008.
This contract has no prior change orders.
A decrease in the 2008 funds for Purchase Orders 3043907, 3043908, 3043910, 3043913 and 3043914 is requested because the amount of parts and services utilized was less than the amount anticipated.
The change orders are in compliance with the Illinois Criminal Code since the change orders are due to circumstances not reasonably foreseeable, and are in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute change orders to decrease the purchase orders as follows: 3043907 in an amount of $58,358.99 (approximately 3.3% of the current total contract value), from an amount of $60,000.00, to an amount not to exceed $1,641.01; 3043908 in an amount of $605.22 (approximately 0.034% of the current total contract value), from an amount of $100,000.00, to an amount not to exceed $99,394.78; 3043910 in an amount of $29,433.73 (approximately 1.7% of the current total contract value), from an amount of $1,440,000.00, to an amount not to exceed $1,410,566.27; 3043913 in an amount of $11,900.00 (approximately 0.67% of the current total contract value), from an amount of $11,900.00, to an amount not to exceed $0.00; and 3043914 in an amount of $34,076.93 (approximately 1.9% of the current total contract value), from an amount of $159,000.00, to an amount not to exceed $124,923.07. The total Purchase Order value will be decreased from an amount of $1,770,900.00, to an amount not to exceed $1,636,525.13.
Funds will be restored in Accounts 101-67000, 68000, 69000-612650, 623270.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.