TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 99-467-2E Electrical Upgrade; Pumps, Motors and Drives Replacement; and Elevator Upgrades, Egan Water Reclamation Plant, to Divane Brothers Electric Company, in an amount of $35,311.00, from an amount of $9,074,720.00, to an amount not to exceed $9,110,031.00, Account 401-50000-645750, Purchase Order 5000959
Body
Dear Sir:
On December 4, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 99-467-2E Electrical Upgrade; Pumps, Motors and Drives Replacement; and Elevator Upgrades, Egan WRP, to Divane Brothers Electric Company, in an amount not to exceed $9,057,000.00. The scheduled contract completion date was December 10, 2010.
As of December 16, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $17,720.00 from the original amount awarded of $9,057,000.00. The current contract value is $9,074,720.00. The prior approved change orders reflect a 0.20% increase to the original contract value.
Item 1: An extra in the amount of $19,546.00 for revisions to MCC-3 and MCC-4 in the Pre-Treatment Building at Egan Water Reclamation Plant (WRP). The new motor control centers (MCCs) require additional sections, one on each side of each MCC, due to the new arc-resistant design. Therefore, existing mechanical equipment on either side of the MCCs needs to be relocated to permit the installation of these additional MCC sections. Arc-resistant equipment is a new technology and it was not known at the time of design that it would require additional space than previous designs. The contractor submitted a revised cost proposal (CCO-008) for an extra in the amount of $19,546.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 385, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
Item 2: An extra in the amount of $15,765.00 for replacing the existing light fixture, switch, and receptacle with an explosion proof light fixture, switch, and receptacle at Elevator #3 pit in the Pre-Treatment Building at Egan WRP. During construction, it was observed that these changes were necessary to bring the elevator pit in conformance with NFPA 820. The contractor submitted a revised cost proposal (CCO-011) for an extra in the amount of $15,765.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 387, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 99-467-2E in an amount of $35,311.00 (0.39% of the current contract value) from an amount of $9,074,720.00 to an amount not to exceed $9,110,031.00.
Funds are available in Account 401-50000-645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012
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