TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with SAP Public Services, Inc., for SAP Software Maintenance, in an amount not to exceed $384,555.30, Account 101-27000-612820, Requisition 1247961.
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SAP Public Services, Inc., to renew the yearly maintenance and telephone support for SAP Enterprise software from July 1, 2008 through June 30, 2009. SAP Public Services, Inc. has submitted a proposal for an amount not to exceed $384,555.30. This purchase order will expire on June 30, 2009.
SAP Public Services, Inc. is a provider of enterprise software systems. This maintenance and support allows enhancement of the District's enterprise financial systems, year-end payroll processing support, and compliance with Federal and State regulations.
Currently, this service is required to provide routine enhancements and corrections to the existing software and the right to receive and use new versions of the software as they become available.
Since SAP Public Services, Inc. is the sole provider of this maintenance and telephone support, it is requested that the purchase of these services be authorized without advertising, as stated in Section 11.4 of the Purchasing Act.
SAP Public Services, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to and enter into an agreement with SAP Public Services, Inc. in an amount not to exceed $384,555.30.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:DV:mh
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008