TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-429-11 Furnish, Deliver, and Install one 25 HP Inverter Motor with a Variable Frequency Drive (VFD) for the Marley Cooling Tower at the McMillan Pavilion, estimated cost $30,000.00, Account 101-15000-612680, Requisition 1333132
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver, and install a 25 HP inverter motor and variable frequency drive (VFD) for the Marley Cooling Tower in the McMillan Pavilion.
The existing 25 HP Marley cooling tower motor is unreliable and needs to be replaced with a new inverter motor. This will provide an opportunity to install a VFD to modulate demand load, resulting in energy savings. Under this contract, the new motor and VFD will be tied into the existing McMillan Pavilion’s Building Automation System (BAS).
The estimated cost for this contract is $30,000.00.
A bid deposit for this contract is $1,500.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 25, 2012
Bid Opening February 21, 2012
Award March 15, 2012
Completion June 1, 2012
Funds are available in Account 101-15000-612680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-429-11.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:MW:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012