TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-411-12, Furnish and Deliver LED Luminaries for the Main Office Building Complex, to T&N Chicago, Inc., in an amount not to exceed $63,728.97, Account 101-15000-623070, Requisition 1347922
Body
Dear Sir:
On September 6, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-411-11 Furnish and Deliver LED Luminaries for the Main Office Building Complex.
In response to a public advertisement of November 7, 2012, a bid opening was held on November 27, 2012. All bids were rejected, as reported at the January 3, 2013 Board meeting.
In response to a public re-advertisement of March 13, 2013, a bid opening was held on April 2, 2013. The bid tabulation for this contract is:
T&N CHICAGO, INC. $63,728.97
GRAYBAR ELECTRIC CO. $66,848.03
NEHER ELECTRIC SUPPLY INC $67,884.97
PRODUCTION DISTRIBUTION COMPANIES $69,212.05
HELSEL-JEPPERSON ELECTRICAL, INC. $69,338.03
W. W. GRAINGER, INC. $73,938.67
PROGRESSIVE INDUSTRIES INC. $78.790.80
Seven hundred ninety-eight (798) companies were notified of this contract being advertised and forty-nine (49) companies requested specifications.
T&N Chicago, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $68,000.00, placing the total bid of $63,728.97, approximately 6.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance, Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-411-12, to T&N Chicago, Inc., in an amount not to exceed $63,728.97. The bid deposit in the amount of $3,400.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-15000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013