TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 11-699-13, Environmental Cleanup and Emergency Response at Various District Facilities, to SET Environmental, Inc., in an amount not to exceed $98,000.00, Account 101-66000-612520, Requisition 1318236
Body
Dear Sir:
On February 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 11-699-11 Environmental Cleanup and Emergency Response at Various District Facilities.
In response to a public advertisement of May 18, 2011, a bid opening was held on June 7, 2011. The sole bid was rejected, as reported at the August 11, 2011 Board meeting.
In response to a public re-advertisement of September 7, 2011, a bid opening was held on September 27, 2011. There were no bids received for this contract.
In response to a public re-advertisement of November 9, 2011, a bid opening was held on November 29, 2011. The bid tabulation for this contract is:
SET ENVIRONMENTAL, INC. *$72,950.00
FUTURE ENVIRONMENTAL INC. $141,200.00
NH ENVIRONEMENTAL GROUP, INC., D/B/A $153,200.00
TIERRA ENVIRONMENTAL SERVICES
THE LUSE COMPANIES, INC. $186,720.00
INDUSTRIAL & ENVIRONMENTAL SERVICES $203,900.00
*corrected total
Three hundred twenty-five (325) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $98,000.00.
SET Environmental, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $98,000.00, placing the bid of $72,950.00, approximately 25.6 percent below the estimate.
The Revised Appendix D was not included in this contract because the contract estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 11-699-13, to SET Environmental, Inc., in an amount not to exceed $98,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2012 expenditure in the amount of $49,000.00, are available in Account 101-66000-612520. Funds for the 2013 expenditures, in the amount of $49,000.00, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012