TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B to Synagro Central, LLC, in an amount not to exceed $3,778,388.15, Accounts 101-68000, 69000-612520, Requisitions 1621439 and 1621818
Body
Dear Sir:
On October 17, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B.
In response to a public advertisement of December 4, 2024, a bid opening was held on January 7, 2025. The bid tabulation for this contract is:
GROUP A: LASMA
SYNAGRO CENTRAL, LLC $2,638,162.50
STEWART SPREADING, INC. $3,219,075.00
GROUP B: CALSMA
SYNAGRO CENTRAL, LLC $1,140,225.65
STEWART SPREADING, INC. $1,567,743.70
Synagro Central, LLC, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $3,686,200.00, placing their total bid of $3,778,388.15, for Groups A and B, approximately 2.5 percent above the engineer’s cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately twenty-eight (28) people for the services.
The contract shall commence on March 1, 2025, or upon approval of the contractor’s bond whichever occurs later, and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The Minority Business Enterprise (MBE), and Women Business Enterprise (WBE) utilization goals for this contract are 20% MBE, and 13% WBE.
Synagro Central, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached reports. Synagro Central, LLC has committed to 20 percent MBE, and 13 percent WBE.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-692-11, Groups A and B to Synagro Central, LLC, in an amount not to exceed $3,778,388.15, subject to the contractors furnishing a performance bond in form satisfactory to our Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditures for Group A, in the amount of $1,255,000.00, are available in Account 101-69000-612520. The estimated expenditures for 2026 are $1,255,000.00, and for 2027 is $128,162.50. Funds for the 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2025 expenditures for Group B, in the amount of $520,600.00, are available in Account 101-68000-612520. The estimated expenditures for 2026 are $520,600.00, and for 2027 is $99,025.65. Funds for the 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:pk
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2025
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