TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-673-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B&W Truck Repair, Inc., in an amount not to exceed $235,600.00, Accounts 101, 501-50000, 67000, 69000-612860, 623250, Requisitions 1328141, 1328438, 1328437, 1328439, and 1325591
Body
Dear Sir:
On April 7, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-673-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations.
In response to a public advertisement of September 1, 2011, a bid opening was held on October 26, 2011. The bid tabulation for this contract is:
B & W TRUCK REPAIR, INC. $217,770.00
E&R TOWING AND GARAGE, INC. $232,880.00
One hundred fifty (150) companies were notified of this contract being advertised and six (6) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $235,600.00.
B & W Truck Repair, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $235,600.00, placing the bid of $217,770.00, approximately 7.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-673-11, to B & W Truck Repair, Inc., in an amount not to exceed $235,600.00.
The bid deposit in the amount of $11,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2012 expenditure in the amount of $95,400.00, are available in Accounts 101, 501-50000, 67000, 69000-612860, 623250. Funds for the 2013 expenditures in the amount of $96,400.00, and for 2014 in the amount of $43,800.00, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012