TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-924-11 Furnish, Deliver and Install Fire Detection System at the Westchester Pumping Station, estimated cost $30,000.00, Account 101-69000-612780, Requisition 1334540
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-924-11 Furnish, Deliver and Install Fire Detection System at the Westchester Pumping Station, at the request of the Maintenance and Operations Department.
The purpose of the contract is to install a remotely monitored fire detection system in order to comply with the Village of Westchester’s fire ordinance codes.
The estimated cost of this contract is $30,000.00.
The bid deposit for this contract is $1,500.00.
The contract specifications require the contractor to commence work upon approval of the contractor’s bond and terminate one hundred and eighty days thereafter.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 14, 2012
Bid Opening April 3, 2012
Award May 3, 2012
Completion December 31, 2012
Funds are available in Account 101-69000-612780.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-924-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012.