TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-015-12 Furnish and Deliver Office Supplies Manufactured from Recycled Materials to Various Locations for a One (1) Year Period, to Runco Office Supply and Equipment Company, in an amount not to exceed $52,433.73 Account 101-20000-623520
Body
Dear Sir:
On May 15, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-015-11 Furnish and Deliver Office Supplies Manufactured from Recycled Materials to Various Locations for a One (1) Year Period. This contract will begin approximately August 1, 2008 and end July 31, 2009.
In response to a public advertisement of May 28, 2008, Contract 08-015-11 was cancelled prior to the bid opening date of June 17, 2008.
In response to a public re-advertisement on June 25, 2008, a bid opening was held on July 15, 2008. The bid tabulation for this contract is:
RUNCO OFFICE SUPPLY AND EQUIPMENT COMPANY $52,433.73
NOVA STATIONERS, INC./DBA MEADOWS OFFICE SUPPLY $67,546.07
One hundred fifty-three (153) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The bid received from Runco Office Supply and Equipment Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $50,000.00, placing the bid of $52,433.73 approximately 4.9 percent above the estimate.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-015-12 to Runco Office Supply and Equipment Company, in an amount not to exceed $52,433.73. Purchase orders will be issued on this contract for the material as required. Payment will be based on the unit cost as indicated in the proposal. The bid deposit, in the amount of $2,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-20000-623520.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:jn:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008