TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend the agreement with Christopher B. Burke Engineering, Ltd. for professional engineering services for Contract 07-856-5C, Lower Des Plaines River Detailed Watershed Plan - Phase A in an amount of $148,812.47, from an amount of $360,422.30, to an amount not to exceed $211,609.83, Account 501-50000-601410, Purchase Order 3048392
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Purchasing Agent to issue a purchase order and enter into an agreement with Christopher B. Burke Engineering, Ltd. (CBBEL) for professional engineering services for Contract 07-856-5C, Lower Des Plaines River Detailed Watershed Plan (DWP) - Phase A in an amount not to exceed $360,422.30. The contract expired on May 30, 2008.
CBBEL has completed Phase A of the DWP, which included the collection and evaluation of existing watershed data. The District and CBBEL have developed a scope of work for Phase B of the DWP which includes analyzing the data collected in Phase A, watershed modeling and project alternative development. At this time, the District does not anticipate any further work being required under Phase A and desires to close out the agreement with CBBEL for the sum of $211,609.83.
This contract has no prior Change Orders. This Change Order is in compliance with the Illinois Criminal Code since the Change Order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the purchase order and amend the agreement in an amount of $148,812.47 (41% of the current contract value), from an amount of $360,422.30 to an amount not to exceed $211,609.83.
Funds will be restored to Account 501-50000-601410.
Requested, Joseph Sobanski, Chief Engineer, NV:WSS
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008