TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-866-11, Security Services at Fulton County, Illinois, to Elam Private Detective, Inc., in an amount of $65,317.67, from an amount of $265,915.66, to an amount not to exceed $200,597.99, Account 101-68000-612490, Purchase Order 5001246
Body
Dear Sir:
On April 7, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-866-11, Security Services at Fulton County, Illinois, to Elam Private Detective, Inc., in an amount not to exceed $265,915.66. The contract expires on December 31, 2012.
This contract has no prior change orders.
A decrease in the contract value is being requested because the actual expenditure was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-866-11, in an amount of $65,317.67 (approximately 24.6% of the current contract value) from an amount of $265,915.66 to an amount not to exceed $200,597.99.
Funds will be restored in Account 101-68000-612490.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:PKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012