TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend the agreement with Gardner Denver Nash LLC, for repair services and parts at various locations, in an amount of $25,198.89, from an amount of $136,135.87, to an amount not to exceed $110,936.98, Accounts 101-67000, 68000, 69000-612650, 623090, 623270, Purchase Orders 3039166, 3039167 and 3039168
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners authorized the Purchasing Agent to issue purchase orders and enter into an agreement with Gardner Denver Nash LLC, for repair services and parts at various locations in an amount not to exceed $83,092.00. Purchase Orders 3039166 and 3039168 expired on December 31, 2007. Purchase Order 3039167 expired on December 31, 2006.
As of June 25, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $53,043.87, from the original amount awarded of $83,092.00. The current contract value is $136,135.87. The prior approved change orders reflect an approximately 63.8% increase to the original contact value.
Purchase Order 3039168 was issued for the Egan Water Reclamation Plant portion of the Board Order. A decrease in the funds for Nash compressor repair parts is requested because the repairs completed were less extensive than those originally anticipated.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the purchase order and amend the agreement in an amount of $25,198.89 (approximately 18.5% of the current total contract value), from an amount of $71,000.00, to an amount not to exceed $45,801.11.
Funds will be restored in Account 101-67000-623270.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.
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