TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 06-970-11 Janitorial Services at Various Locations in The Stickney Water Reclamation Plant Area, to Crescent Cleaning Company, in an amount of $53,910.42, from an amount of $438,673.12, to an amount not to exceed $384,762.70, Account 101-69000-612490, Purchase Order 5000495
Body
Dear Sir:
On January 5, 2006, the Board of Commissioners authorized the Purchasing Agent to award Contract 06-970-11, Janitorial Services at Various Locations in the Stickney Water Reclamation Plant Area, to Crescent Cleaning Company, in an amount not to exceed $408,160.10. The contract expired on April 7, 2008.
As of June 17, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $30,513.02 from the original amount awarded of $408,160.10. The current contract value is $438,673.12. The prior approved change orders reflect a 7.5% increase to the original contract value.
A decrease is required at this time because the replacement contract (08-970-11) started sooner than anticipated, on April 7, 2008, and funds in the amount of $53,910.42 were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease Contract 06-970-11 in an amount of $53,910.42 (12.3% of the current contract value), from an amount of $438,673.12, to an amount not to exceed $384,762.70.
Funds will be restored in Account 101-69000-612490.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.
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