TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations, for a One (1) Year Period, Groups A and B, to The Indecor Group Inc., in an amount not to exceed $58,118.67, Account 101-20000-623190
Body
Dear Sir:
On November 3, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-012-11 furnish and deliver paint, brushes, solvents and stains to various locations for a one (1) year period, beginning approximately March 1, 2012 and ending February 28, 2013.
In response to a public advertisement of November 23, 2011, a bid opening was held on December 13, 2011. The bid tabulation for this contract is:
GROUP A: DROP CLOTHS, BRUSHES & ROLLERS
THE INDECOR GROUP INC. $10,195.19
CHATHAM SUPPLY, INC. $17,353.00
GROUP B: PAINTS
THE INDECOR GROUP INC. $47,923.48
CHATHAM SUPPLY, INC. $66,146.00
One hundred eighty (180) companies were notified of the contract being advertised and sixteen (16) companies requested specifications.
The Indecor Group Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $42,000.00, placing the total bid of $58,118.67 approximately 38.4 percent above the estimate.
The paint industry as a whole has experienced a world wide raw material shortages. The raw materials shortages has resulted in several price increases over the past 24 months. Based on bids received, the Director of Procurement and Materials Management is satisfied that the pricing adequately represents the market place.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-012-11, Groups A and B, to The Indecor Group Inc., in an amount not to exceed $58,118.67.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit was required for this contract. Funds are available in Account 101-20000-623810.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2012