TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend agreement with Alfa Laval, Inc., for services to repair Alfa Laval Rotating Assemblies and Centrifuges on an as-needed basis for a two year period at the Calumet and Stickney Water Reclamation Plants, in an amount of $163,588.00, from an amount of $902,111.00, to an amount not to exceed $738,523.00, Accounts 101-69000, 68000-612650, Purchase Orders 3037735 and 3037739
Body
Dear Sir:
On April 20, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue purchase orders and enter into an agreement with Alfa Laval, Inc. for services to repair Alfa Laval rotating assemblies and centrifuges on an as-needed basis for a two year period at the Calumet and Stickney Water Reclamation Plants in an amount not to exceed $671,900.00. Purchase Order 3037735 expired on June 30, 2008. Purchase Order 3033739 expired on March 31, 2007.
As of July 31, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $230,211.00, from the original amount awarded of $671,900.00. The current contract value is $902,111.00. The prior approved change orders reflect an approximately 34.3% increase to the original contact value.
A decrease in the 2008 funds for Purchase Order 3037735 is requested because the services ordered was less than the amount originally anticipated.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the purchase order in an amount of $163,588.00 (approximately 18.1% of the current total contract value), from an amount of $902,111.00, to an amount not to exceed $738,523.00.
Funds will be restored in Account 101-69000-612650.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.
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