TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-864-11 Seal Coating of Roads in Fulton County, Illinois, estimated cost $44,000.00, Account 101-68000-612420, Requisition 1334994
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services for seal coating of roads at the Prairie Plan Site in Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to clear roads of overgrown vegetation and apply seal coating over approximately two miles of existing roads. The regular maintenance of internal asphalt roads allows for reliable truck traffic within the property entering from state and county highways that adjoin it.
The estimated cost for this contract is $44,000.00.
The bid deposit for this contract is $2,200.00.
The contract specifications require that services commence upon approval of the contractor’s bond, and terminate on September 30, 2012.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work site is located in Fulton County, Illinois.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 25, 2012
Bid Opening February 14, 2012
Award March 15, 2012
Completion September 30, 2012
Funds are available in Account 101-68000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-864-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:SH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2012