TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-990-11 Furnishing and Delivering Two (2) Electric Motors to the Stickney Water Reclamation Plant, to Applied Industrial Technologies, Inc., in an amount not to exceed $48,606.89, Account 101-69000-634650, Requisition 1235324
Body
Dear Sir:
On February 21, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-990-11 Furnishing and Delivering Two (2) Electric Motors to the Stickney Water Reclamation Plant.
In response to a public advertisement of May 7, 2008, a bid opening was held on June 3, 2008. The bid tabulation for this contract is:
WATER WELL SOLUTIONS SERVICE GROUP, INC. $38,570.00
APPLIED INDUSTRIAL TECHNOLOGIES, INC. $48,606.89
INTEGRATED POWER SERVICES LLC $49,855.00
MAGNETECH INDUSTRIAL SERVICES, INC. $50,969.00
HARRISON ELECTRIC, INC. $60,929.00
BEARINGS & INDUSTRIAL SUPPLY $61,597.05
Five hundred sixty-five (565) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
The bid submitted by Water Well Solutions Service Group, Inc., was considered non-responsive because the firm did not submit a bid for Item 1, as required. Therefore, the Purchasing Agent has informed this bidder that their bid has been rejected in the public’s best interest.
Applied Industrial Technologies, Inc., the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $51,000.00, placing the bid of $48,606.89, approximately 4.7 percent below the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order for Contract 08-990-11, to Applied Industrial Technologies, Inc., in an amount not to exceed $48,606.89. The bid deposit, in the amount of $2,600.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-69000-634650.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008