TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-102-11, Furnish and Deliver Repairs, Service, and Laboratory Parts for Laboratory Balances and YSI Meters, to John F. Starmann, Company, d/b/a C & M Scale Company, in an amount not to exceed $16,680.00, Account 101-16000-612970, Requisition 1352406
Body
Dear Sir:
On January 3, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-102-11 Furnish and Deliver Repairs, Service, and Laboratory Parts for Laboratory Balances and YSI Meters.
In response to a public advertisement of March 13, 2013, a bid opening was held on April 2, 2013. The bid tabulation for this contract is:
JOHN F. STARMANN COMPANY, D/B/A C & M SCALE $16,680.00
COMPANY
CERTIFIED BALANCE AND SCALE CORPORATION $17,285.00
Four hundred ninety-seven (497) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
John F. Starmann, Company, d/b/a C & M Scale Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $20,000.00, placing the total bid of $16,680.00, approximately 16.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-102-11, to John F. Starmann, Company, d/b/a C & M Scale Company, in an amount not to exceed $16,680.00. There was no bid deposit required for this contract.
Funds for the 2013 expenditure in the amount of $4,000.00, are available in Account 101-16000-612970. The estimated expenditure for 2014 is $9,680.00, and for 2015 is $3,000.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2013