TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-889-11 Furnish and Deliver a Portable Air Compressor to the Calumet Water Reclamation Plant, to Volvo Construction Equipment & Services, in an amount not to exceed $26,793.00, Account 101-68000-634650, Requisition 1231280
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-889-11 Furnish and Deliver a Portable Air Compressor to the Calumet Water Reclamation Plant.
In response to a public advertisement of April 9, 2008, a bid opening was held on April 29, 2008. The bid tabulation for this contract is:
A-1 AIR COMPRESSOR $26,687.00
VOLVO CONSTRUCTION EQUIPMENT & SERVICES $26,793.00
COCHRANE COMPRESSOR CO. $30,475.00
FILTMORE TECHNOLOGIES LLC $34,724.00
Three hundred fifty-three (353) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
The low bid submitted by A-1 Air Compressor does not comply with the contract specifications. The air compressor’s pressure gauge type does not conform to the contract specifications under Compressor on page DS-2. A-1 Air Compressor did not include title and registration fees in the bid price as stated on page DS-3. Therefore, the bid was considered non-responsive and rejected in the public’s best interest. The Purchasing Agent has notified A-1 Air Compressor of this action.
Volvo Construction Equipment & Services, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $35,000.00, placing the bid of $26,793.00, approximately 23.5 percent below the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order for Contract 08-889-11, to Volvo Construction Equipment & Services, in an amount not to exceed $26,793.00. No bid deposit was required for this Contract. Funds are available in Account 101-68000-634650.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008