TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue a purchase order and enter into agreement with Baker Engineering, Inc. for professional engineering services for Contract 07-883-1D, Biennial Inspection of Six Bridges in Budget Years 2008 and 2010, in an amount not to exceed $71,732.77, Account 101-50000-601170, Requisition 1249940
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Baker Engineering, Inc. for professional engineering services for Contract 07-883-1D, Biennial Inspection of Six Bridges in Budget Years 2008 and 2010, for the 2008 bridge inspections, with an option to extend services to include the 2010 inspections.
The objective of the work to be performed by Baker Engineering, Inc. is to provide engineering services to assist the Engineering Department in meeting their maintenance responsibility for six bridges over the North Shore Channel. In accordance with the Code of Federal Regulations 23 Highway Part 650, National Bridge Inspection Standard (NBIS), all bridges located on public roads shall be inspected at regular intervals not to exceed two years. The next biennial bridge inspections are due in 2008.
The level of expertise required consists of engineers experienced in NBIS and IDOT bridge inspection standards and bridge repair design.
The total fee for the Agreement is $71,732.77, for the 2008 bridge inspections.
The date of completion of the work is January 30, 2009.
Once the Agreement is executed, Baker Engineering, Inc. shall be used immediately to begin the bridge inspections and submitting reports to IDOT on behalf of the District. In addition to this work, the contract includes preparing a preliminary and final report to the District on the condition of each of the six bridges, with recommended repair details and timeframes.
Four (4) firms were invited to submit Statements of Qualifications (SOQ) for the project. They were as follows:
• Graef, Anhalt, Schloemer and Associates, Inc. (GASAI)
• Baker Engineering, Inc. (Baker)
• Collins Engineering, Inc.
• Parsons Transportation Group, Inc.
Only two of the consulting firms chose to submit an SOQ. The Engineering Department reviewed and evaluated the SOQs. Based on the review of the SOQs, these two firms were invited to participate in an interview with a Selection Advisory Committee. The two firms that participated in the interview were GASAI and Baker. Based on the results of the oral interviews, the Selection Advisory Committee found Baker highly qualified to perform the requested services. It is recommended that an agreement be entered into with Baker Engineering, Inc. in order to accomplish this work.
The level of expertise required for the work will require approximately six people and 303 man-hours. The estimated average payroll rate for the term of the Agreement is $38.29 per hour.
The components of the total fee are as follows:
Item Fee (Not to exceed)
1. Prime Consultant Fee
a. Direct Labor Costs $11,431.17
b. Overhead and Profit $22,512.55
c. Reimbursable Direct Costs $551.05
d. Prime Consultant Sub-Total $34,494.77
2. Sub-Consultant Fee
a. Rubinos & Mesia Engineers, Inc. $14,336.00
b. Work Zone Safety, Inc. $6,900.00
c. McClain & Co., Inc. $16,002.00
d. Sub-Consultant Sub-Total $37,238.00
3. Total Fee, Not to Exceed $71,732.77
The Affirmative Action PCE Goals are not applicable for this contract since the total contract value is below $100,000.00.
Mr. Kent Zinn, P.E., S.E., who will serve as the project manager, is an engineer possessing a high degree of professional engineering skill in the firm of Baker Engineering, Inc. In as much as the firm of Baker Engineering, Inc. and Mr. Zinn of that firm are possessed of a high degree of professional skill, it is recommended that the Purchasing Agent be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act.
Funds for the 2008 expenditures in the amount of $71,732.77 are available in Account 101-50000-601170. The estimated expenditure for 2010 is $79,000.00. Funds for the 2010 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:JKK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2008.