TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 17, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend Board Order of March 15, 2018, regarding issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventative maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP in an amount not to exceed $537,668.00, Account 101-15000-612860, Requisition 1489243, Agenda Item No. 32, File No. 18-0244
Body
Dear Sir:
At the Board meeting of March 15, 2018, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 32, File No. 18-0244.
A textual error in the title indicated, Issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventive maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00, Account 101-15000-612860, Requisition 1489243. Same should have read, Issue a purchase order and enter into an agreement with The Pep Boys Manny Moe & Jack of California (Inc), to provide automotive and truck replacement parts with related services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00, Account 101-15000-612860, Requisition 1489243.
A textual error in the first paragraph of the transmittal letter indicated, Authorization is requested to issue a purchase order and enter into an agreement with Auto Plus - Pep Boys, to provide automobile preventive maintenance and repair services for 245 Fleet Vehicles that are included in the General Administration Fleet, under National Joint Power Alliance (NJPA) Contract 062916-PEP. Same should have read, Authorization is requested to issue a purchase order and enter into an agreement with The Pep Boys Manny Moe & Jack of California (Inc), to provide automotive and truck replacement parts with related services for 245 Fleet Vehicles that are included in the General Administration Fleet, under National Joint Power Alliance (NJPA) Contract 062916-PEP.
A textual error in the fourth paragraph of the transmittal letter indicated, NJPA awarded this contact to Auto Plus - Pep Boys as a joint venture between IEH Auto Parts LLC dba Auto Plus Auto Parts and The Pep Boys Manny, Moe & Jack. Same should have read, NJPA awarded this contact to Auto Plus - Pep Boys as a joint bid between IEH Auto Parts LLC dba Auto Plus Auto Parts and The Pep Boys Manny Moe & Jack of California (Inc).
A textual error in the fifth paragraph of the transmittal letter indicated, In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Auto Plus - Pep Boys, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00. Same should have read, In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to The Pep Boys Manny Moe & Jack of California (Inc), under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board order of March 15, 2018 be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Eileen McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 17, 2018